Construction File Sharing - recommendations on What to Avoid
The evolution of technology has brought many changes within the housing industry . Construction file sharing is now done electronically. Using cloud-based solutions for document storage, email, or digital collaboration tools.
These technology tools make document sharing easier and faster Visitor Management System In Singapore. But they also introduce issues which will translate in added cost and risk to a construction project. this text discusses a number of the mistakes in construction file sharing which will be avoided.
1. the utilization of multiple file-sharing tools on one project
This issue itself can create a sequence reaction that leads to cost overruns, errors, re-work, and loss of profits.
Oftentimes the engineer uses DropBox to store and share files. The architect uses Newforma. The structural engineer uses Google Drive. The engineer emails his files to the project manager. and therefore the plumber saves everything on his pc . It's clear where this is often going and therefore the list can continue and on.
What we find yourself with are many silos of knowledge , little to no file control, and gaps within the history of the project.
How can we solve this Get everyone performing from an equivalent system. Make project files and documentation available during a single, accessible, and controlled environment.
2. Lack of designated file gatekeeper
In the era of paper drawings, the document manager had the responsibility to manage all drawings, permits, change orders, and other documents. This person had a process for managing changes and ensuring the master set at the development trailer was always up so far .
Even with everyone performing from an equivalent file-sharing system, the document control manager remains needed within the digital era. This person acts as gatekeeper to stay documents up-to-date and takes control of the file-sharing process.
3. Unclear file-sharing process
We now have everyone performing from an equivalent system and a document control manager. But we still need a transparent file-sharing process. the shortage of guidelines around file-sharing creates an unnecessary gap between participants.
Compile a list of project leads, contractors, and project status keepers.
Provide an outline of the project structure you found out in your file-sharing or collaboration platform.
Explain where each contractor will upload their drawings.
Explain where the overall information and project documentation is stored.
Set a file naming convention. Version control is critical to good file management. By enforcing a uniform file naming convention, you determine a transparent history of project changes.
4. Unsuitable file controls in your file-sharing solution
When sharing construction files we've to form sure the proper files reach the proper people at the proper time.
When selecting a file-sharing tool, search for one that permits you to regulate who views specific buckets or folders. an answer with different levels of control administrators, collaborators, and viewers. One that shows the creator of documents and once they were uploaded or modified.
File controls are important within the file-sharing process to make sure that project participants have access to the proper files, no documents are deleted or misplaced, and therefore the history of the project remains intact.
5. Lack of notifications for file modifications, additions or changes in process
It is imperative that notifications are delivered to project participants appropriately. Notifications should be delivered in multiple formats - shown on the collaboration platform but sent by email too. There should be no option for a participant to settle on to not receive notifications of project changes.